HOA Administrative & CID Support

Associated Professional Services offers HOA Administrative Support in San Diego, CA. All of these services are flexible and can be customized to accommodate the needs of each association.

What is an HOA Management Firm?

An HOA management firm like APS Management in San Diego offers a multitude of knowledge and talent in dealing with the wide variety of issues that Condominium Associations face.

The HOA board of directors can be rest assured that if they face any problems, they can approach their APS Management for assistance.

Our HOA Administrative Support Services

You will be assigned an Administrative representative who will perform administrative/management support services upon request and as directed by the Board of Directors. These services include, but are not limited to:

  • Mailing meeting notices
  • Sending violation letters
  • Drafting meeting minutes
  • Providing vendor referrals
  • Obtaining maintenance proposals
The administrative support we provide can also be a wonderful supplement to our base accounting contract for independent Community Managers or smaller Management firms that may wish to utilize or outsource additional administrative support staff services on an as-needed basis.

Your Administrative representative in San Diego can also research and provide general answers to common association issues as well as assist with basic interpretation of your governing documents (Bylaws and CC&R’s).

Ready to get started? Request a proposal or contact us today.

Why Hire a Management Firm for Administrative Support?

The daily workload for maintaining the association is often very time consuming for a volunteer or self-managed Board of Directors.

Essentially, an HOA management company is an independent firm that can help the Board in all aspects of day-to-day functions, including:
  • Handling financial operations and enforcing collection policies maintenance and overseeing vendors
  • Helping the board to stay in compliance with the governing documents and laws
  • Handling notices and correspondence to the owners
  • Act as homeowner liaison and providing routine inspections of the property
When you hire a professional, you’re tapping into a network of experienced community managers who can take over administrative, accounting, financial, maintenance, and management chores – and relieve strain on board members and residents.

For Self-Managed Community Associations

The administrative assistance provided with our management alternative contract plan is an excellent program structured for Community Associations that are self-managed. It allows your association to only pay for services as they are utilized and on an “a la carte” basis.

Our Set Fee Structure

Associated Professional Services bills administrative services in 15 minute increments based on a set fee structure that varies depending on whether the work is performed in the office, onsite at the community, or after regular working business hours.

The majority of work performed is at the Board’s express direction so you can control the costs, though on occasion, your Administrative representative may receive communication from outside sources, such as homeowners, tenants, realtors, vendors, etc.

APS maximizes efficiency and reduces overall HOA management costs.

To find out if our 100% customizable services are right for you, request a proposal or contact us to schedule a consultation.